Top 5 CMMS Features for Facility Managers

Facility managers have a lot on their plate. From planning maintenance strategies to setting budgets to satisfying work order requests, the priorities and tasks seem endless.

With the help of a CMMS, managers can improve the facility’s asset health, team efficiencies and downtime, reducing headaches and freeing up large amounts of time. A CMMS has five features that will alleviate a facility manager’s stress by improving day-to-day tasks and team processes. Read on to learn how.

1. Asset Management 

Whether a manager is running a single facility, a campus or several locations, the health of assets is what keeps day-to-day procedures running smoothly. And when an asset is heading for a breakdown or experiencing downtime, a manager knows the entire day’s schedule will have to shift.

Facility managers can make asset management simple with the help of a CMMS. A CMMS gives managers the ability to track work order history and maintenance cost. Plus, it’s easy to keep an organized record of all assets by location, building or floor.

2. Preventive Maintenance Schedules

Managers operating a facility know there’s little room for error, especially when it comes to asset downtime. When downtime occurs, critical assets are at risk, overtime hours rack up and budgets increase.

By implementing a preventive maintenance (PM) schedule, facility managers can rest assured that downtime will decrease. That’s because a PM schedule helps managers see when an asset needs serviced — before the breakdown occurs.

And with the help of a CMMS, facility managers can build a better PM schedule to auto-generate work orders, collect historical downtime data, and house critical instructions and documents for future technicians.

3. Work Order Tracking

Paper-based work order systems cause issues ranging from misplaced information to slower response times to waste. While it may seem like the only possibility if that’s what your facility is used to, paper-based systems lead to an inefficient and unorganized work environment.

A CMMS can help. For example, work order tracking helps facility managers create a snapshot of ticket statuses, and an easy way to define and assign tasks to open technicians. Plus, with a CMMS, it’s much easier to view asset information associated with each work order compared to paper.

4. Inventory and Cost Tracking

 One main task of a facility manager is ensuring that maintenance budgets are on track. But when scenarios like downtime and inventory stockout occur, it’s hard to keep budgets aligned with set expectations.

Get your budgets back on track with a CMMS. A CMMS automates inventory processes to alert managers when levels are low, auto-generate reorders and track all inventory costs.

5. Mobile Capabilities

Many times, team efficiencies and response times plummet when technicians are unaware of open work orders or must go through a chain of communications to locate instructions. But, with a CMMS, technicians can take all the information they need on the go with mobile capabilities.

The mobility of a CMMS allows technicians to be alerted while in the field, so they can immediately respond to work orders, especially those to service critical assets. And, they’re able to update work order status from anywhere in the field, so facility managers get full transparency into schedules.

Want to improve your facility in these ways? Find out exactly how a CMMS will improve asset management, downtime and team efficiencies: download our exclusive report, which includes data from 450+ facility professionals.


Photo credit: Pixabay, CC0 Public Domain