How to Improve Project Visibility with a CMMS [Customer Video]

 

Almost all process manufacturers experience daily struggles with project visibility. It’s difficult to grasp the status of projects with thousands of employees, operations processes, and assets spread across different locations with varying capabilities.

Consider the following project visibility benefits with a CMMS:

  • Ensures all team members are aware of objectives.
  • Companies can enhance internal communications.
  • Employees are held accountable towards achieving goals and objectives.

The entire team—from upper-level management to project managers to technicians in the field—can get on the same page and gain full visibility in real time with a CMMS. And, visibility translates to lower production and inventory costs and higher employee efficiencies.

Just ask Freudenberg-NOK, a leading supplier, developer and specialist in sealing applications. As a service partner that works with a variety of industries, Freudenberg-NOK used a number of different software applications across different locations. The company realized the visibility issues caused from multiple solutions, and turned to Maintenance Connection for an all-in-one CMMS.

1. Monitor work order status in real time.

Your knowledge of work order status impacts your technicians, other jobs in the pipeline, and the overall success of your organization’s operations. Know which technicians have project availability, and who you can send out for assignments to prep for future workloads.

With a CMMS, maintenance managers gain the ability to see project status in real time, so they can best understand average fulfillment time and over all progress. Plus, they can determine if the team can handle any last-minute work orders or additional preventive maintenance on tap.

Overall, greater visibility means fewer techs are overbooked, and the company makes use of all available resources.

Also, a CMMS offers the executive team a top-level view on the total cost of a certain project. Top management can help all project teams stay within budget with access to real-time status. Adjustments can be made in real-time to prevent overspending, or retroactively to make up for lost revenue.

2. Gain insight: by technician, asset and location.

Depending on the size of your organization, you may manage hundreds of technicians and assets spread across multiple locations. A CMMS gives you top-line visibility into performance and efficiencies, by the technician, machine or location.

For example, use your CMMS to determine if there are too little or too many employees working at a single location, and if they have the required skills. This helps you decide if your employees are up to training standards, and where their efficiencies stack up against company or location averages.

From the technician level, employees in the field can use a CMMS to save their upper-level management time by giving clear project visibility. Techs can easily enter project status and completion time on their own work orders, so maintenance managers can proactively schedule staff.

A CMMS can also aid in budget planning and savings. It pinpoints machines that are running slowly or due for service, or an employee who is less efficient than the rest of the staff. Use this information to proactively identify setbacks before they happen, and you’ll save budget in the long run.

3. Create proactive schedules.

Organizations that mange a large number of machines and other assets must prevent all machines from slowing down at the same time—as well as project deadlines falling within the same week, or unplanned downtime.

Companies that rely on a CMMS can create preventive maintenance schedules as a solution. Preventive maintenance schedules produce greater productivity efficiencies across the maintenance team. In fact, reactive maintenance is 50% less effective at reducing machine downtime than preventive measures, and 87% of firms practice preventive maintenance.

With a CMMS, you can pull historic data on meantime between failure, past breakdowns or unscheduled downtime to create a more preventive schedule. Use this information to figure out how often assets fail, the average time it takes to fix, and unscheduled technician work orders.

With Maintenance Connection’s robust software, teams gain full access to project status with a simple-to-use CMMS.