3 Ways a Healthcare CMMS Creates an Efficient and Automated Environment

For healthcare facilities or hospitals, patient health, care and safety is paramount. Patient comfort and satisfaction depends on the reliability of equipment, machines, and technology used by physicians and staff.

It’s the duty of the maintenance team to keep all devices and machines in working condition, as patients’ lives and facility compliance depend on it. This means there’s no room for asset downtime or the chance of inventory stockout due to emergency requests.

The Journal of Healthcare Engineering states:

“Accomplished medical device management will greatly assist in the reduction of adverse incidents and medical device-related accidents. For medical technology management, hospitals must have activities for maintaining, inspecting, and testing all medical equipment in the inventory.”

When healthcare facilities use a CMMS, the team gains a full snapshot of asset health. Plus, a CMMS helps decrease downtime, all while the team’s efficiencies are increased.

Read below to learn three ways a CMMS can benefit healthcare systems and create a cleaner, healthier environment.

1. Track all critical assets in one place.

Healthcare systems must track a variety of critical assets, ranging from air purifiers to wheelchairs. Now, multiply the hundreds of critical assets by floor, wing or department, and you’re left with a laundry list of items that must be in working condition at all times.

House your assets in one, organized hub with ease using a CMMS. With the help of a CMMS, maintenance teams quickly gain a snapshot of asset health, no matter the amount of tools or equipment.

Furthermore, the team is able to incorporate detailed assets records, such as accessories, spare parts in the stockroom, manufacturer details, shelf life and quantity across the healthcare system.

2. Improve employee forecasts and efficiencies.

In a perfect world, a maintenance manager is able to accurately forecast technicians without running the risk of overtime or emergency work order requests. Yet, with downtime occurring on a daily basis, it’s hard to know what requests may pop up.

A CMMS helps maintenance managers forecasts labor hours more accurately, which helps to reduce unexpected breakdowns and employee overtime. Think of it this way: If technicians are able to service a breakdown before it happens, there’s less risk of emergency asset repairs.

And, human resource savings can be achieved by automating tasks. For example, program your CMMS to automate:

  • Stock reordering when stock is low.
  • Work order triggers that are based on a preventive maintenance (PM) schedule.
  • Automatic updates to work orders status straight from the CMMS that eliminate the need to sift through paper.
  • Mobile capabilities that allow technicians on the floor to make status updates and take on new work orders in real time.

3. Implement a preventive maintenance program.

With so many critical assets in a healthcare facility, downtime is not an option if it affects patient care. The solution: implementing a PM program that allows the team to service equipment before there is a breakdown.

Using historical data, the team can see which assets most often fail, which take the longest to services and when the last service was completed. Use a PM schedule to track the health of these assets like generators, coolers, heart monitors, respirators and much more.

Isn’t it time that your team implemented a PM schedule to focus more on patient and asset care? Learn more about the benefits of PM and how a CMMS can improve your healthcare facility in our new ebook. Download your copy today!

Photo credit: Pixabay, CC0 Public Domain