9 Tips to Master Warehouse Management Using a CMMS

9 Tips to Master Warehouse Management Using a CMMS

An effective maintenance management system is critical for a warehouse to operate successfully.  Without it, budgets soar, productivity levels plummet, and your bottom-line production levels tank.

In order to enable a truly comprehensive warehouse management plan, it will take all members of the team—working together to minimize asset downtime and maximize order fulfillment.

That’s where a CMMS can help.

Incorporate CMMS software into your warehouse management system to manage inventory, track costs, automate workflows and more.

According to Plant Services, organizations, and plants that use CMMS enjoy these benefits:

  • Boost asset availability up to 10%.
  • Improve quality output by 5%.
  • Increase productivity rates of nearly 30%.
  • Enhance spare part inventory by 30%.
  • Save on inventory overstock or understock by 20%

Continue reading for nine tips to maximizing warehouse fulfillment with a CMMS.

 

9 Tips to Improve Warehouse Management with CMMS

  1. Encourage the team to update status in real-time for accurate work order progress and inventory counts.
  2. Track work orders in different views, different locations, like backlogs, upcoming assignments, in progress orders and completed tasks.
  3. Implement a mobile CMMS for efficiency, accuracy and real-time work and inventory information.  Barcode scanning and real-time updates can reduce inventory management time by 30%.
  4. Measure equipment downtime with both historic and current data. Turn that data into an actionable insight to help figure out average downtime length, associated costs and effects on the budget.
  5. Create an inventory database for easy search, management, and updates.
  6. Understand technician availability, productivity and current status across all projects.
  7. Track inventory levels while taking into account factors like returns and orders in progress and compare actuals to the proposed budget.
  8. Automate mundane tasks with features like automated inventory ordering, and emails or text messages to auto-generate work orders.
  9. Create a preventive maintenance schedule that resides in one place and can automate scheduling, work orders, and technician assignments to reduce downtime and increase production levels.

A CMMS helps you master a cohesive, organized warehouse management plan. Get your team on track, your budget down and your productivity levels up. Plus, think of all the extra time you’ll have on your hands once you automate several daily tasks.

Photo credit: Pixabay, CC0 Public Domain

3 Ways a Healthcare CMMS Creates an Efficient and Automated Environment

For healthcare facilities or hospitals, patient health, care and safety is paramount. Patient comfort and satisfaction depends on the reliability of equipment, machines, and technology used by physicians and staff.

It’s the duty of the maintenance team to keep all devices and machines in working condition, as patients’ lives and facility compliance depend on it. This means there’s no room for asset downtime or the chance of inventory stockout due to emergency requests.

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4 Ways to Inspire CMMS Employee Adoption

The benefits of implementing a CMMS range broadly—from better preventive maintenance scheduling to greater insights into organizational asset health. While a CMMS undoubtedly brings value to many types of facilities, a startling 80 to 90% of implementation efforts fail. (Yikes!)

Whether you’ve recently purchased a CMMS or your company has seasoned users, employee adoption drives successful implementation. It’s simply not enough to install the system without any formal employee training or encouragement.

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5 Signs It’s Time to Replace Your Maintenance Solution

You know the benefits of preventive maintenance (and maybe even predictive maintenance) first hand.

How? Your facility has a computerized maintenance management system (CMMS) in place to help reduce downtime and organize workflows.  However, like most technology, your maintenance software may become outdated — which can cost you in the long run.

 

Reasons to Replace Your Maintenance Solution

Often your CMMS will become outdated for two reasons:

  1. The solution’s vendor isn’t keeping up with market trends.
  2. Your workplace has had a major change that impacts maintenance.

If you asked the vendor about its product’s evolution before implementing, you likely already know how conscientious the vendor is about market trends and changes. If not, you can find this information by checking recent product updates or feature releases mentioned in the vendor’s PR (public relations) announcements, on community forums, or on social channels like Facebook and Twitter.

Frequently, when an organization undergoes a major change — like business growth, a mass hiring or a facility upgrade — it will outgrow the technology it’s currently using. Some maintenance solutions can scale to meet the changing demands of the business. However, this isn’t always the case, forcing some businesses to choose a new solution altogether.

Though these two reasons are usually clear to see, it’s not always apparent that your maintenance solution is falling behind. This can set your maintenance ROI on an unexpected downturn. Here are five signs that will let you know it’s time to replace your maintenance solution.

1. You don’t have real-time visibility.

Most modern business solutions offer real-time analytics to easily create status reports and make quick decisions. This is no different in the maintenance industry.

Today, many maintenance solutions allow managers and technicians to track and check various facility and equipment metrics such as failure codes, inventory, equipment status levels, completed work orders and more. Without real-time visibility, it’s hard to make quick decisions to keep everything at peak efficiency. But more importantly, you may be risking the health of your equipment or the safety of your technicians.

2. You have compliance issues.

If you have a maintenance solution, you probably already track the warranties, inspections, routine maintenance and repair history of your equipment. However, if keeping up with compliance codes and industry regulations is more of a manual process, you may consider replacing your maintenance solution.

Many CMMSs can automate most compliance tasks by setting notifications, scheduling routine maintenance, tracking a repair history log and organizing important documents (e.g., equipment manuals, spec sheets, ID tags) for each of your assets. This won’t only save facility managers time and boost compliance rates, it will also make inspections and audits a breeze since everything is documented and easily accessible.

3. Your technicians are doubling work with paper processes.

When technicians use paper forms on the floor or in the field, and then come back to the office to input all the data digitally, it’s a sign your maintenance solution needs an upgrade.

Doubling up with paper processes not only causes redundant work for technicians, it also wastes valuable time and resources since the rest of the team is working with outdated data. Upgrading to a cloud-based maintenance solution will allow everyone to have access to necessary information when they need it. Taking this one step further, having a mobile CMMS will allow technicians to check and update data with smartphones, tablets and other mobile devices, anytime, anywhere.

4. Your work orders are falling behind.

How your organization manages work orders can make or break your whole maintenance operation. If you notice that your work orders are getting backed up, it’s probably time to look into a new CMMS.

When your work orders are falling behind, usually it’s a sign that the current workflow is insufficient or the necessary data isn’t accessible until it’s too late. Many modern CMMSs serve as central hubs for asset management, inventory management, work order management and preventive maintenance management, so managers and technicians alike can make sure all the necessary parts, time and equipment are available to finish a work order.

5. The solution has little or no integrations.

Usually, a maintenance solution can integrate with other business systems you use, such as property management or accounting software. These integrations allow you to make maintenance decisions that better serve the whole business.

If your CMMS doesn’t have native integrations, check to see if there is a flexible application program interface (API) available. This will allow your organization to create custom integrations with your current business applications.

However, if both avenues are extremely limited or nonexistent, you may consider looking at a different maintenance solution for your team.

 

The Bottom Line

Sometimes a CMMS that was great to start with doesn’t have the ability to hold up after major business changes. Keeping an eye out for these signs will make it more apparent when you need to replace your maintenance solution.

 

Author Bio: Elizabeth Mazenko is an editor with Better Buys, a trusted source of maintenance software news and research. Follow her at @ElizMazenko for more on enterprise software and related technology research.

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