9 Tips to Master Warehouse Management Using a CMMS

9 Tips to Master Warehouse Management Using a CMMS

An effective maintenance management system is critical for a warehouse to operate successfully.  Without it, budgets soar, productivity levels plummet, and your bottom-line production levels tank.

In order to enable a truly comprehensive warehouse management plan, it will take all members of the team—working together to minimize asset downtime and maximize order fulfillment.

That’s where a CMMS can help.

Incorporate CMMS software into your warehouse management system to manage inventory, track costs, automate workflows and more.

According to Plant Services, organizations, and plants that use CMMS enjoy these benefits:

  • Boost asset availability up to 10%.
  • Improve quality output by 5%.
  • Increase productivity rates of nearly 30%.
  • Enhance spare part inventory by 30%.
  • Save on inventory overstock or understock by 20%

Continue reading for nine tips to maximizing warehouse fulfillment with a CMMS.

 

9 Tips to Improve Warehouse Management with CMMS

  1. Encourage the team to update status in real-time for accurate work order progress and inventory counts.
  2. Track work orders in different views, different locations, like backlogs, upcoming assignments, in progress orders and completed tasks.
  3. Implement a mobile CMMS for efficiency, accuracy and real-time work and inventory information.  Barcode scanning and real-time updates can reduce inventory management time by 30%.
  4. Measure equipment downtime with both historic and current data. Turn that data into an actionable insight to help figure out average downtime length, associated costs and effects on the budget.
  5. Create an inventory database for easy search, management, and updates.
  6. Understand technician availability, productivity and current status across all projects.
  7. Track inventory levels while taking into account factors like returns and orders in progress and compare actuals to the proposed budget.
  8. Automate mundane tasks with features like automated inventory ordering, and emails or text messages to auto-generate work orders.
  9. Create a preventive maintenance schedule that resides in one place and can automate scheduling, work orders, and technician assignments to reduce downtime and increase production levels.

A CMMS helps you master a cohesive, organized warehouse management plan. Get your team on track, your budget down and your productivity levels up. Plus, think of all the extra time you’ll have on your hands once you automate several daily tasks.

Photo credit: Pixabay, CC0 Public Domain

3 Ways a Healthcare CMMS Creates an Efficient and Automated Environment

For healthcare facilities or hospitals, patient health, care and safety is paramount. Patient comfort and satisfaction depends on the reliability of equipment, machines, and technology used by physicians and staff.

It’s the duty of the maintenance team to keep all devices and machines in working condition, as patients’ lives and facility compliance depend on it. This means there’s no room for asset downtime or the chance of inventory stockout due to emergency requests.

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4 Ways to Inspire CMMS Employee Adoption

The benefits of implementing a CMMS range broadly—from better preventive maintenance scheduling to greater insights into organizational asset health. While a CMMS undoubtedly brings value to many types of facilities, a startling 80 to 90% of implementation efforts fail. (Yikes!)

Whether you’ve recently purchased a CMMS or your company has seasoned users, employee adoption drives successful implementation. It’s simply not enough to install the system without any formal employee training or encouragement.

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5 Signs It’s Time to Replace Your Maintenance Solution

You know the benefits of preventive maintenance (and maybe even predictive maintenance) first hand.

How? Your facility has a computerized maintenance management system (CMMS) in place to help reduce downtime and organize workflows.  However, like most technology, your maintenance software may become outdated — which can cost you in the long run.

 

Reasons to Replace Your Maintenance Solution

Often your CMMS will become outdated for two reasons:

  1. The solution’s vendor isn’t keeping up with market trends.
  2. Your workplace has had a major change that impacts maintenance.

If you asked the vendor about its product’s evolution before implementing, you likely already know how conscientious the vendor is about market trends and changes. If not, you can find this information by checking recent product updates or feature releases mentioned in the vendor’s PR (public relations) announcements, on community forums, or on social channels like Facebook and Twitter.

Frequently, when an organization undergoes a major change — like business growth, a mass hiring or a facility upgrade — it will outgrow the technology it’s currently using. Some maintenance solutions can scale to meet the changing demands of the business. However, this isn’t always the case, forcing some businesses to choose a new solution altogether.

Though these two reasons are usually clear to see, it’s not always apparent that your maintenance solution is falling behind. This can set your maintenance ROI on an unexpected downturn. Here are five signs that will let you know it’s time to replace your maintenance solution.

1. You don’t have real-time visibility.

Most modern business solutions offer real-time analytics to easily create status reports and make quick decisions. This is no different in the maintenance industry.

Today, many maintenance solutions allow managers and technicians to track and check various facility and equipment metrics such as failure codes, inventory, equipment status levels, completed work orders and more. Without real-time visibility, it’s hard to make quick decisions to keep everything at peak efficiency. But more importantly, you may be risking the health of your equipment or the safety of your technicians.

2. You have compliance issues.

If you have a maintenance solution, you probably already track the warranties, inspections, routine maintenance and repair history of your equipment. However, if keeping up with compliance codes and industry regulations is more of a manual process, you may consider replacing your maintenance solution.

Many CMMSs can automate most compliance tasks by setting notifications, scheduling routine maintenance, tracking a repair history log and organizing important documents (e.g., equipment manuals, spec sheets, ID tags) for each of your assets. This won’t only save facility managers time and boost compliance rates, it will also make inspections and audits a breeze since everything is documented and easily accessible.

3. Your technicians are doubling work with paper processes.

When technicians use paper forms on the floor or in the field, and then come back to the office to input all the data digitally, it’s a sign your maintenance solution needs an upgrade.

Doubling up with paper processes not only causes redundant work for technicians, it also wastes valuable time and resources since the rest of the team is working with outdated data. Upgrading to a cloud-based maintenance solution will allow everyone to have access to necessary information when they need it. Taking this one step further, having a mobile CMMS will allow technicians to check and update data with smartphones, tablets and other mobile devices, anytime, anywhere.

4. Your work orders are falling behind.

How your organization manages work orders can make or break your whole maintenance operation. If you notice that your work orders are getting backed up, it’s probably time to look into a new CMMS.

When your work orders are falling behind, usually it’s a sign that the current workflow is insufficient or the necessary data isn’t accessible until it’s too late. Many modern CMMSs serve as central hubs for asset management, inventory management, work order management and preventive maintenance management, so managers and technicians alike can make sure all the necessary parts, time and equipment are available to finish a work order.

5. The solution has little or no integrations.

Usually, a maintenance solution can integrate with other business systems you use, such as property management or accounting software. These integrations allow you to make maintenance decisions that better serve the whole business.

If your CMMS doesn’t have native integrations, check to see if there is a flexible application program interface (API) available. This will allow your organization to create custom integrations with your current business applications.

However, if both avenues are extremely limited or nonexistent, you may consider looking at a different maintenance solution for your team.

 

The Bottom Line

Sometimes a CMMS that was great to start with doesn’t have the ability to hold up after major business changes. Keeping an eye out for these signs will make it more apparent when you need to replace your maintenance solution.

 

Author Bio: Elizabeth Mazenko is an editor with Better Buys, a trusted source of maintenance software news and research. Follow her at @ElizMazenko for more on enterprise software and related technology research.

CMMS Implementation in Three Easy Steps

CMMS comparison and review site, Software Advice, published an article detailing the best ways to utilize computerized maintenance management software, or CMMS, when it comes to implementation, as well as which aspects of implementation are most important.  Implementing a new software can be extremely overwhelming due to the amount of effort and time it may take.  What the article provides is some great insight regarding various factors of implementation, detailing three steps that will ensure implementation of your CMMS software of choice is anything but overwhelming as well as meeting the cost and functionality needs of your company.
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3 Ways a CMMS Streamlines a Healthcare Facility’s Record Keeping

The maintenance team works throughout a hospital or healthcare facility to improve efficiency in the delivery of patient care every day.

Because regulations play a major role in the industry, healthcare organizations must keep accurate records on patients, assets and overall maintenance efforts to demonstrate compliance and reduce operating costs. To deliver high-quality care and improve the patient experience, healthcare facilities rely on a CMMS to make the entire record keeping process easier and more efficient. Continue reading

Maintenance Connection Completes Its 2017 Year of Philanthropic Events Through the MC Gives Back Program

November 2017 – Maintenance Connection just completed its 2017 year of giving back, fulfilling its promise to donate 1 percent of profits and 1% of employee time to charitable organizations. Since 2011, employees of Maintenance Connection have participated in a variety of volunteer initiatives through the MC Gives Back program, a way to positively impact the world by donating time, manpower and resource to those in need.

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On Premise vs Cloud-Based CMMS: Which Fits Your Needs?

A CMMS is one of the most important software applications a company will use.  One of the first questions organizations ask when searching for the right Computerized Maintenance Management Systems (CMMS) is “do we want a cloud-hosted option or an on-premise option for our software platform.

Technology and maintenance needs are changing rapidly for companies.  Therefore, choosing the right platform for today’s software may be much different than a few years ago.

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5 KPIs Every Hospital Maintenance Professional Needs to Track

“What gets measured gets managed,” goes the old saying—and it could not be truer for healthcare maintenance professionals. Hospitals and healthcare systems rely on functioning assets and equipment not just to remain profitable, but also to enhance patient well-being. With that kind of responsibility, it’s critical to make sure assets and equipment are maintained before they fail or break.

The best way to make sure maintenance is preventive rather than reactive is through smart measurement. This requires a well-designed CMMS system that tracks each metric important to your operations. But be careful: if you start tracking and analyzing everything, suddenly nothing becomes a priority; it’s extremely difficult to sort the signal from the noise.

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Benefits of a Multi-Site Maintenance Management Software (CMMS)

Growth is something every company desires to add to their portfolio description but with growth comes many hurdles to successfully maneuver.  For managers, growth can mean new locations, new assets, new budgets and new employees.  An enterprise maintenance management software can handle growth and change with ease and excellence.

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How Healthcare Systems Gain a Competitive Advantage with Preventive Maintenance [EBOOK]

The healthcare market is booming with no signs of a slow down anytime soon. In fact, it’s estimated that healthcare spending will rise to $5.5 trillion by 2024 in just the U.S. alone.

Preventive Maintenance for Healthcare Systems

As healthcare spending increases, so do opportunities and challenges within the industry. The rapid advancement of technology, higher demand from newly insured patients and facility mergers are just some of the challenges in the market. Meanwhile, healthcare providers, hospitals, and insurers are looking to take advantage of cost savings as they continue to grow.

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Maintenance Connection Completes 15th Annual User Group Meeting

October 17, 2017 (Davis, CA)   Maintenance Connection just held its largest ever annual user group training conference, Checkpoint, in Seattle, WA. The computerized maintenance management software company (CMMS) has been holding successful, nation-wide user group meetings annually for 15 years. Each class provides expert guidance and training in order to help clients maximize their investment and utilization of Maintenance Connection’s CMMS platform. This year’s event welcomed over 300 users from around the world, ranging from new customers to longtime clients.

The Checkpoint user group meeting provided the opportunity for users to attend a wide variety of training sessions, each pertaining to their specific use of the CMMS system. Our Chief Customer Officer, Brian Kincaid, states that “The courses this year were tailored to each individual so that everyone can take home skills that they can use immediately.”  More than fifty sessions were offered with state-of-the-art interactive examples, presented by highly skilled trainers, that offered take-home guides to benefit users of all levels. In addition to the training that took place inside the sessions, attendees had invaluable opportunities for personal interaction with fellow users and the Maintenance Connection staff. Customers were given opportunities to spend dedicated time with MC’s support staff within the “Live Support” area which was conveniently set up throughout the duration of the event. This gave users easy access to find answers to questions about functionality and new features with a true support person. Attendees were also given the opportunity to network with peers within their industry. “It gave us the opportunity to speak with others that use MC in the same way we do, and share tips and tricks that we have learned” said attendee Mary Jo McCallister of SRG Global

 

The Checkpoint user group meeting gives Maintenance Connection the opportunity to present two awards to its customers: “Client of the Year” and “User of the Year”.  The Client of the Year award goes to the organization that utilizes the Maintenance Connection software to its fullest, partners with the team to in order to help make their projects successful, and actively seeks opportunities to expand and grow with Maintenance Connection. This year’s recipient for Client of the Year 2017 was presented to Providence Health & Services. Providence has been using Maintenance Connection since 2015. The User of the Year award is presented to a user who actively participates in the Maintenance Connection community, takes the time to become an expert at using the software, and provides regular feedback to help make Maintenance Connection better for fellow users. The 2017 User of the Year was presented to Scott Turner from Intelligrated. Scott has been using Maintenance Connection since 2012 and was the staff choice as the recipient of this award.

 

In 2018, Maintenance Connection will host several smaller user group meetings in the form of road shows across the country.  The dates and locations for these events will be released in December.

How LifeSouth Community Brought Efficiency to Their Records and Budget Using a CMMS

Nearly five million Americans need blood transfusions each year. LifeSouth Community Blood Centers is a community nonprofit that saves lives by providing the blood donations to a portion of those in need. To achieve its goals, LifeSouth collects approximately 266,000 blood donations each year, or 728 donors a day, and supplies blood to more than 100 hospitals in Florida, Georgia and Alabama.  Now try doing that with broken-down equipment. It just isn’t an option when hospitals and patients rely on LifeSouth to provide blood supplies, and related components and services, on time, every time.

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Resorts and Hotels: 3 Ways a CMMS Cuts Down Costs and Improve Customer Satisfaction

Managing maintenance in hotels and resorts with hundreds of rooms, multiple floors and many assets is no easy task. Facility managers must be organized and efficient to provide a comfortable stay for their guests in the hopes of continuing business with them in the future.

But it doesn’t stop there. Research has found that 72% of customers will share their positive experience with six or more people, which adds credibility and gives a positive boost to the resort’s reputation if customers enjoy themselves. Good maintenance is key to achieving that goal.

When assets are well maintained, guests experience fewer hassles and enjoy their stay more. The last thing anyone wants to worry about while traveling is substandard equipment or facilities. Continue reading

The Key to Calculating CMMS ROI

There’s a lot to consider when checking out a new maintenance solution.

To start, you need to know the value a new solution would add to your operation. This is a lot more than factoring together unexpected downtime and overtime hours.
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How to Manage Parts and Inventory Across Multiple Locations

Managing parts and equipment in one location is not an easy task.  Managing parts and equipment in multiple locations is a job fit for a superhero.  To most companies, adding new locations is a sign of success and growth. With that positive also comes the growing pains of setting up new facilities and larger amounts of inventory management.

To ensure successful company growth, there are three key considerations to ensure multiple locations are managing parts and equipment operations at their top ability and doing so for years to come.

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How the Manufacturing Industry Benefits from CMMS [VIDEO]

There are few assets more important to the manufacturing industry than dependable equipment. When equipment fails, it leads to costly repairs and expensive downtime. But, the right equipment for the right preventive maintenance tasks can increase efficiency, accuracy, and bottom-line profits.

The right CMMS enables manufacturing companies to boost employee efficiencies and better predict equipment repairs. In turn, using a CMMS translates to less downtime—and more valuable, efficient production time.

 

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Digging Out of Deferred Maintenance: 3 Steps to More Preventive, Proactive Schedules [WEBINAR]

While nearly all maintenance managers strive to be proactive and efficient in their work, many end up falling short. Maintenance managers can shift reactive measures to preventive maintenance (PM) schedules. PM schedules help boost team productivity, decrease machine downtime and improve budget in comparison to reactive maintenance.

The webinar, “Digging Out of Deferred Maintenance,” explains the issues with deferred maintenance, and how they cost your organization more in the long run. We provide an insider’s scoop on why the majority of maintenance organizations spend more than 50% of time on emergency work — and why these same organizations also reported operating between 10 and 40% efficiency.

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Why Smart Hospitals Need Smarter Maintenance Software

As organizations become familiar with groundbreaking technology, some industries will benefit more than others.

Hospitals are one type of facility that will soon embrace new technology designed to improve patient care.

Thanks to big data analytics, scientific breakthroughs are continually announced, from predicting premature births to diagnosing cancer. But beneath the surface is maintenance technology – the key to daily operations. Continue reading

3 Ways to Avoid Machine Failures with CMMS Preventive Maintenance

The best types of maintenance occur before equipment breaks. Done right, preventive maintenance (PM) gives organizations large and small a major competitive advantage. With it, organizations experience significantly less downtime and generate greater ROI from their fixed assets. Not to mention the boost preventive maintenance gives to staff morale and productivity, including better team efficiencies and scheduling.

You can get your team proactively operating on a preventive maintenance schedule with the help of a CMMS. Companies that rely on the power of a CMMS report increased uptime, less repair time and improved asset reliability.

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How 73% of Companies Use CMMS for Better Preventive Maintenance Procedures

Generally speaking, maintenance falls into one of three categories: reactive, preventive and predictive.  Reactive, or corrective maintenance, is the process of repairing and/or replacing equipment after breakdown occurs. Alternatively, preventive  and predictive maintenance (PM) is the process of preventing equipment failure through regularly performed maintenance before downtime occurs.

With PM schedules in place, maintenance teams can reduce the number of repairs and replacements. As a result, asset lifetime increases, emergency work orders are reduced, budgets stay on track and personnel put in fewer overtime hours.

What’s your reactive to preventive maintenance ratio? That’s just one of the questions we asked when we surveyed 1,000+ maintenance pros on their PM operations.

Read below to learn what we uncovered about maintenance teams’ PM procedures. And, remember to download our full 2018 State of CMMS Report for even more insights on the benefits of PM.

 

Preventive Maintenance Drives CMMS ROI.

PM is possible with proper computerized maintenance management software (CMMS) implementation. When a CMMS is fully rolled out, facilities report significant cost savings.

For example, 73% of facilities that have 50% or greater preventive ratio report significant cost savings from their CMMS, according to our 2018 State of CMMS Report. The following industries have been most successful in bringing about positive ROI thanks to CMMS-enabled PM procedures:

  • Manufacturing: 74% of respondents have saved tens of thousands of dollars or more with CMMS implementation.
  • Facilities: 69% of respondents have saved tens of thousands of dollars or more with CMMS implementation.
  • Healthcare: 66% respondents have saved tens of thousands of dollars or more with CMMS implementation.

With a PM-enabled CMMS, users gain an abundance of cost-saving advantages. In particular, routine maintenance before a breakdown equates to less downtime. This saves maintenance teams money on inventory and manpower costs. By regularly servicing equipment, asset lifetime also improves. Not only does this improve overall operations, but it also reduces the number of emergency work order requests. As a result, technicians can spend more time in the field and less time responding to unscheduled equipment failures.

Therefore, organizations that perform more preventive, versus reactive or corrective maintenance, realize a stronger ROI on their CMMS investment.

 

Preventive Maintenance Reduces Downtime.  

 A common goal for maintenance professionals is to prevent equipment failure, while improving maintenance performance. This is due to the fact that a single hour of downtime can cost maintenance teams upward of $100,000.

By implementing PM schedules on a CMMS, maintenance teams decrease asset downtime and reduce costly repairs. This is because all PM information resides in one place and can be associated with multiple assets. By having access to these metrics, maintenance can make better decisions about how and when PMs are performed through automation.

For example, CMMS users who rely more on PM than reactive maintenance measures also reported the following:

  • 82% of respondents report improved system reliability and reduced downtime.
  • 80% of respondents report extended asset lifetime.
  • 82% of respondents report improved work scheduling and labor efficiency of personnel.
  • 81% of respondents report improved visibility of important information and performance measurement.

 It’s no surprise to see a correlation between strong ROI and improved system reliability with CMMS implementation.

 

Calculating Your Preventive vs. Reactive Maintenance Ratio. 

As developing and advanced markets mature, PM remains critical to a variety of industries from industrial to healthcare to government to education. To get a better understanding of your preventive vs. reactive maintenance ratio, follow these steps:

  • Calculate your average annual maintenance cost. This helps maintenance teams determine total cost of asset ownership, as well as total cost of site-wide and organization-wide operations.
  • Calculate your average annual downtime. This helps maintenance teams determine the number of hours of downtime occurred or expected to better predict costs.

For even more help in understanding your organization’s preventive vs. reactive maintenance ratio, check out this simple tool for calculating machine downtime. This will give your team the information you need to better control maintenance costs.

 

>>> How are you measuring success for your organization?

 Check out the top 6 Maintenance KPIs.

Are you ready to streamline your operations and see a return on investment from using a maintenance software.  Check out our cutting edge CMMS ROI Calculator created from over 19 years of industry experience and customer data.

 

3 Benefits of CMMS for Ultimate Uptime in the Food and Beverage Industry

When production lines with perishable products experience a company can lose thousands of dollars in one day.

The product may not be delivered in time, employees may have to stay overtime to fix the asset, and fixing the asset itself could be a huge unexpected expense.

On top of these sudden problems, the output of the production line is deeply affected.
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How The New York Times Improved Asset Organization and Performance Reporting with CMMS

With 64 newspaper print facilities across the world and more than 10,000 assets to sustain, The New York Times maintenance team is nothing short of busy. And with more than 1 million weekly readers, the well-respected news source realized its need for a more reliable maintenance strategy enabled by a CMMS.

The New York Times sought a user-friendly system to organize its assets and track equipment health across sites. After finding gaps with its legacy software, the company chose Maintenance Connection’s CMMS. Since implementation, the maintenance team has seen improvements on asset uptime and plant productivity.

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15 Top Tracked CMMS KPIs for Manufacturers

Manufacturers have a wide range of systems in place that drive the success of the business and keep uptime performance on the upswing. And while individual manufacturers may have a different goal that defines success—an efficient team, decreased operational downtime or zero inventory stockouts—one factor remains true: success must be measured.

There’s no better way to measure success than with CMMS-fueled key performance indicators (KPIs): data that shows whether defined goals are achieved, with insight into the why. 
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What Benefits Will I Gain From Spare Parts Management and CMMS Integration?

Picture this: you schedule maintenance for a quick repair and discover a spare part is not on-hand, forcing operations to a sudden standstill. What do you do? Chances are, you submit an emergency work order to get operations in motion and then figure out where to find another part.

In the scenario described above, it’s likely that you’re experiencing inventory stockout. This is not unusual, considering most organizations will experience stockout at some point in time. What’s surprising? You don’t have to. Continue reading